Huble is a Impact Hub-branded version of our space management application available for all members of Impact Hub members under partnership-level discount. This page is a list of available features.
Version: 13.8.2025
Huble product comes with a support services with more than 8 years experience of designing features together with key users directly from the Impact Hubs. We are looking forward to help you to adapt well tested best practices and optimize your daily operations.
Support is made via an inhouse request-management tool https://support.bitcarvers.com to maintain transparency and clarity.
You receive weekly updates as Huble is constantly improved based on the needs of the biggest Impact Hub spaces like Impact Hub Prague, Impact Hub Zurich, Impact Hub Florianopolis, Impact Hub Dresden or as well as non-network users like Gruenhof Freiburg.
| Interactive online documentation directly accessible in the app |
| Online support for all your team users |
| Extended support and online/personal meetings for key users |
| Reliable cloud hosting with unlimited data storage |
Huble is a complex software which can be used in any stage of you coworking space business: providing CRM platform for managing your online community, leads and partnerships before you actually open your physical space... to accompanying you during an expansion to multiple locations or connecting with other Hubs in the region.
Huble is a all-in-one solution to: billing software, forms, spreadsheets, sales CRM, mass-emailing, calendar reservation and online community management tools.
| Support of any set of languages for all customer interfaces and communication |
| Process based user enables customize the access for each team member without having unused functions there |
| Centralised registry of all customers data |
| Unified registry of all used services by your customers (both short-term and long-term) |
| Powerful customers/partners/leads CRM |
| Complete management of all revenues and billing fulfilling your local legal requirements |
| Real-time reports, including automated exports |
| Support for multiple legal entities |
| Support for multiple locations |
| Online space for a community |
Huble is ready to import data from your spreadsheets or other systems you are using. Human-based cleaning is part of the data migration. You will not lose what you already have however leaving unorganized and rigid processes behind.
| Consultancy on how to set the accounting rules according to your local legal requirements |
| Initial import of service list and price list |
| Branding of document templates (PDFs, emails) according to your graphic identity rules |
| Import of data from spreadsheets or another software (for free) |
| Initial team trainings (online or personal) |
Huble can (and should) be used by everybody who deals with sales/operations in your space. From reception desk attendee with very limited user rights, probably access to calendar and few customer profile fields to webmaster who can set API for posting statistics from your community: everybody will benefit from accessing only one platform and sharing the same data.
| Detailed user roles system to control responsibilities |
| Grouping users to team to assign group responsibilities/notifications |
| Assignment of customers to primary contacts ("Who is responsible for this record?") |
| Personalised email signatures incl. photo |
| Two-factor secured (via international SMS code) password reset |
Huble comes with all emails and document templates with design of the Impact Hub brand. You do not need to reinvent wheel as Huble has a mode of all email templates and texts based on other Impact Hubs.
How your application will look and speak towards your customers can be however fully customized if needed.
| WYSIWYG editor of all email templates |
| Setting of sending email addresses for each template/location |
| Buttons with auto-login feature (to point to community app pages or forms) |
| Personalisation of the emails (salutation, variables) |
| Custom attachments for each template |
| Using Huble on your own domains or subdomains (with SSL) |
| Custom translations of any texts on the customer interfaces |
| Setup of opening hours |
Huble provides an unified registry of companies/contacts (CRM) you are dealing with, no matter which level of cooperation it is (leads, program participation, rentals customers, members, mentors).
Data about contacts and companies are linked to all the other records in Huble: spreadsheets rows, invoices, reservations, contracts without need of rewrite the data again.
| Registry of customers (companies and contacts) |
| report editor to list with custom conditions |
| Mass email send to any list of contacts/customers |
| Grouping of companies and contacts to have different price/services rules |
| Segmentation of companies and contacts with custom tags |
| Support of multiple departments under one company (to have different billing presets per department) |
| Products lists supporting any kind of product |
| Tariffs (coworking membership, workspace or office rentals) |
| Custom cancellation policies for each service |
| Long term service (billed periodicly) |
| Single billed services (billed once) |
| Customization of supported additional services (incl. conditions under which the services can be ordered) |
| Mandatory services added automatically based on rules (weekend extra fees, cleaning fee etc.) |
| Rules for setting mandatory/unallowed combinations (eg. virtual membership and some long-term services) |
| Managing customers with 24/7 access (allowing extended range of calendars etc.) |
| Corporate memberships with seat reservation and quotas support |
| Sending link to a form in mass email (with prefilled contact data) |
There are a variety of pricing-model tools available so Huble can automatically calculate the price of most of your services.
| Custom pricelist for each service, location and customer group |
| Scheduling price change for future |
| Discounts based on tariff |
| Discounts based on contact group |
| Different prices based on contract lengths (for long-term services) |
| Support of pro-rated price for long-term services |
| Extra fee based on time, day (eg. weekend fee, extra host fee) |
| Generating offer PDFs for services and online authorisation |
| Confirmation emails with ICAL-compatible calendar invitations |
| Possibility of manual confirmation of orders ordered online |
Huble contains online reservation tools for rooms, workplace or additional services. You can integrate it to your website or use it as a mobile application.
| Daily, weekly and monthly calendars of all spaces/locations |
| Booking tool for both members and customers |
| Additional services list integrated in the booking tool |
| Sending offer PDF and online authorisation |
| Collection of deposit payment (custom %) |
| Login for customers to manage their bookings |
| Different room setups including extra fees for setups |
| Repeated and multi-day reservations |
| Automatic sending of feedback forms |
| Space utilization report |
| Notifications about waiting confirmations, offers and other tasks |
| Image gallery for spaces |
| WIFI vouchers for visitors (when using UniFi hotspot) |
| Extra fees for late, ASAP booking, cleaning etc. |
| Seat (place) reservation calendar |
Create global rules for free units (benefits) related to long-term services or grant any amount of services the individual customer/contact can use without charge.
| Free units or credits based on tariff or group |
| Individually assigned free units/credits |
| Free credits based on credit note |
| Exclude individual order from credit/free hours |
Handling expensive or sensitive equipment with handling protocols is easy with Huble.
You will always have an up-to-date overview of who is using/borrowed each resource.
| Records about usage of equipment and resources, linking services to equipment |
| Collecting and returning deposit workflow |
| Reports of which resource is used by which customer (eg. offices, mail boxes, workplaces) |
| Hand-over protocols sent and signed online |
| Generating PDF contracts incl. online signature |
| Automated sending updates of contracts |
| Managing offline and online welcome sessions |
| Management of custom list of consents (contract checkboxes) |
| Billing of day passes |
| Managing shared office plans and fixed workplaces |
| Support of custom lists of additional services for each tariff |
| Personalised welcome email |
| Custom terms of use or data privacy documents and consents texts |
| Contracts renewal with notifications |
Huble contains an online mobile-optimised public interface called Community tool which can be used as a universal online space for your customers, members and even program participants.
Publish your WIKI, contents, posts on a place daily visited by your customers who want to view invoice, reserve a space or print a document.
| Public intake form to sell plans online |
| Securing special plans/groups with secret codes |
| Possible manual verification of new members |
| Form to fill in personal profile and project details |
| Customizable questions and fields of the company/contact profiles |
| Community online space for members |
| Changing of membership and cancellation |
| Sending mass emails and announcements |
| List of community events and subscription form |
| Event ticket selling microsite |
| Member presentation management (wall cards) |
| Online members wall |
| Notifications for members to update old or incomplete profiles |
| Custom pages and menu entries |
| Regular feedback forms |
| Job offers feed (moderated) |
| Browse community to search profiles of other members |
| List of profiles of custom community groups members (mentors etc.) |
| Grouping contacts to groups of interests (eg. mentors) |
| Form to join group of interest (w. customizable fields) |
| Messaging between members (without exposing private contacts) |
| Sending invitation to connect two or more members together |
| Report of birthdays and membership anniversaries |
| Recording community engagement on contact profile |
Promote your services with discount codes or vouchers and report success of your campaigns.
| Promo codes on intake form |
| Temporary price changes (promotions) |
| Promo codes on booking form |
Huble can be integrated/linked to yor website or social sites.
| Button links for booking tool (with pre-selection of spaces) |
| Button links for intake form (with pre-selection of services) |
| Support of UTM parameters to track customer sources |
| Link for login to community space (members) |
Huble has a custom report engine where you canabuild reports of any data stored inside on your own, with your own filters, columns. There are also many particular reports for special agendas.
| Custom reports of contact/order data with custom filters, ordering and grouping |
| Support for both date-of-billing and date-of-service revenue reporting |
| Monthly revenue report |
| Monthly income (cash-flow) report |
| Payments list |
| Community engagement report |
| Report of new and leaving members, updates and upgrades |
| New customers and deals by source/promo |
| Customers by revenue |
| List of issued accounting documents |
| List of provided services |
Huble is configured to take care about all your outgoing invoices, based on the space operations data. Huble will also check on the payment statuses.
Huble offer complete accounting back-end agenda including credit document, devolutions and automated payment pairing. It is not there to replace your own accounting system, however it will help you to export only stable and clean data to your accounting system.
| Quick receipt (items paid on the desk) |
| Ad-hoc invoice for selected orders |
| Bulk billing (generate invoices for all uninvoiced orders) |
| Support for different VAT rates |
| Support for reverse charge VAT rates ( for region of EU) |
| Displaying secondary currency on the invoice |
| Export of accounting data (invoices and invoice items) for your accounting system |
| Correction receipts and credit receipts |
| Deposit invoices and % pre-payment order billing flow |
| Ability to keep some deposit categories outside standard revenues reporting |
| Custom accounting codes for each service |
| Automated grouping of orders into one invoice |
| Hiding suborders into one invoice items |
| Pre-paying more periods of long-term service together |
| Correction of invoices with receipts and credit notes |
| Locking of accounting documents (invoices, receipts) to prevent changes |
| Services can be marked to be billed in external software (invoice is not sent from Huble) |
| Support for tax deductions/retentions (decreasing payable value of invoice) |
| Multiple accounting documents number series |
| Support for Factura de Locacao ( for region of Brazil) |
Huble can receive payments for all your invoices with your preferred methods of payments (incl. bank transfer, QR payment...). It is possible to integrate your local payment gates or use international payment gate Stripe.
| Manual recording of payments (cash, card machine etc.) |
| Cancelling payments and using - credits for future invoices |
| Customizable payment methods list |
| Automated sending of payment receipts (after receiving of payment) |
| Automated pairing of payments with invoices |
| Payment with Boleto (auto-paired) ( for region of Brazil) |
| QR code payment ( for region of Czechia) |
| Swiss QR code payment ( for region of Switzerland) |
Huble has integrated tools to deal with unpaid invoices (SMS, email, mail notifications), also with extension to export such data for external agency.
| Unpaid invoices notifications (email, SMS, PDF) |
| Custom formal documents with debt summary (PDF) |
| Blocking of debtors to rent rooms or special conditions |
| Debt write-off accounting documents |
You can use Huble as task/notes storage application releated to your customers.
| Setting custom task for user/team depending on action (order created, change of status etc.) |
| Notes for all main records (companies, contacts, invoices, orders, spreadsheet rows) |
| Ability to convert note to a task releated to user/team |
| List of tasks assigned to current user |
| Adding attachments to contacts and other objects |
| Recording meeting, call or another activity on contact profile |
Various agendas needs to be covered with forms: feedbacks, leads collection, event registations... Huble has a integrated tool so you can ask your new/existing customers about anything you need and collect the information in an unified way (spreadsheet, see below).
| Online form editor |
| Support for event ticket selling/registration forms |
| Integration of payment (incl. generation of legal receipt), eg. for payment of day ticket, event tickets |
| Multi-page forms support |
| Saving of submits into spreadsheets |
| Sending of emails/PDF follow-ups |
| Selector of products/schedules linked to services list |
| Follow/up emails and notifications for filler/team responsible |
| Using form to update/refresh information/preferences of your customers |
| Support for multiple languages of one form |
You do not need to use any other online/offline spreadsheets tool as Huble has one integated directly with the contact/company CRM. The spreadsheet can be designed according to your needs with many tools like task/checklist columns, notes and attachments, . Records cana arrive manually, based on an automated entry condition or by filling a form.
Typical usage of this tool is: managing leads, free day visits, program participants, feedbacks, community management tasks.
It is easy co convert spreadsheet contacts to have access to a special part of your community space or send them products offer.
Each spreadsheet cana be enriched with CRM pipeline automatization like sending automated messages/tasks based on status changes and funnel reporting.
| Public forms (lead collection) with data connection to spreadsheets |
| Editor of record stages (eg. for sales pipeline) for each spreadsheet |
| Funnel report (incl. historization) of spreadsheet with configured stages |
| Custom offer documents with online signature |
| Connection of multiple spreadsheets data together |
| Automated notifications based on change of records status |
| Change of records status based on time/fields |
| Email/SMS/PDF templates (supporting custom fields perrsonalisation in the text) |
| QR code scanneable by the space team to verify record status (eg. ticket validity) |
| Connecting multiple forms to one spreadsheet |
| Adding notes, tasks and attachments to the records |
All tabular data can be exported outside Huble. Some of the reports also provide easy-to-use API export.
| Choose from different file format of tabular data export |
| Exposing selected reports as secured CSV/JSON data sources (to be used in other apps) |
| Reporting of invalid email addresses (email bounces) |
| Duplicities detection and solving tool |
| Monthly check of the data and processes in your Huble |
There are many extensions and special tools integated with Huble based on requests from the space operators teams all around the world.
| Regular import of printer usage (prints) and billing of the services |
| Presence control based on WIFI data (UniFi, Meraki) |
| Guests registration form before connecting to WIFI |
| Integration of local payment gate for immediate payments (card) and direct debit |
| Synchronisation of data to Impact Hub Global community app |
| Synchronisation of list of members to MailChimp (including segmentation) |
| App to order+deliver meals and tablet interface for the kitchen/bar service |
| Synchronisation of members and customers data to HubSpot |
| API to access community data and perform actions of contacts (booking, change membership) |
| Export of meeting rooms events to Google Calendars |
| Automated/manual import of access card/keys data (to calculate presence of customers) |
| Tablet app for displaying info about a room/space |
| Guest and event participant check-in tablet app |
| Synchronisation with SalesForce (completely custom) |
| Handing incoming mail/packages on reception desk + notification to the residents |
| Generation and emission of NFSe ( for region of Brazil) |
| Generating valid e-invoices via software Alegra ( for region of Colombia) |
| Generating valid e-invoices via software Moloni ( for region of Portugal) |
Huble is complaint with highest standard of data privacy. You own your data which are stored in a dedicated database. Huble can be also installed to your own severs if the legislation rules require so.
| Orders and contacts data anonymization |
| Contacts data removal (permanent) |
| Auto-anonymization of contacts and presence logs |
| Download of all stored data related to any contact |